OA21: Lightning Talks (1) - Teaching & Learning

Jun 23, 2021 19:07 · 5801 words · 28 minute read

so welcome everyone to the lightning talks this is the first lightning talk of five that we’re going to be doing during the open apereo conference uh this is the place where the the talk is lightning fast and the illumination is intense i’m martin ramsay the managing director of the lamp learning consortium i’m going to be your moderator today so the way this is going to work is each of our presenters will just have five minutes to do their presentations which is why we call it the lightning talks and so presenters um to you particularly i’ll ask you to be ready as soon as the previous presenter finishes up so that uh we do we don’t waste any time in between sessions i’ll introduce each presenter very briefly so that i don’t take time away from what you have to tell us if you want to know more about each of the presenters the open apereo schedule has a nice biography on each one that you can take a look at and presenters when it is your turn you can take the presenter privileges by clicking on your name in the uh in the in the chat not the chat sorry in the in the messages section um and uh then you can step through the slides if you gave me slides in advance at your own pace if you want to share your screen instead you can do that too i encourage you to use your camera so that people can see you it’s nice to put a face with what’s being said and i will be keeping time so as you get close to the end of your five minutes if you see this that means your time’s just about up and so you need to you need to be wrapping it up uh so this is going to be a lot of fun i’m really really looking forward to this one of the things that has happened is that i’ve been been quite impressed by the number of people that we have from all over the world so we’re actually going to start in south africa today and by the time we’re done we’re going to end up in in florida we’ll we’ll make stops in the netherlands and scotland and montreal on this particular um series of lightning talks and there will there be three or four more of these so we’ll have a bunch of lightning talks when it’s all when it’s all said and done so i’m really glad to have that and i think we should just go ahead and get started so let’s see the first one is actually going to be a pre-recorded lightning talk so i’m going to turn it over to to jenn and let her take it away a day in the life of a virtual vula consultant my name is donna lewis and joining me in this video is my colleague Desireé McKie we are learning technology consultants here at the university of cape town south africa also known as uct we work in a department called cilt the center for innovation in teaching and learning we work in training and consulting on pedagogy and the technology that accompanies it we are also known as the vula help team and we focus primarily on technical support of our version of sakai known as vula we advise on the best layout according to discipline specific needs best practices authentic assessments and the technical functionality on vula including the glitches covid 19 resulted in what we refer to as emergency remote teaching that focused on low data and asynchronous teaching and learning strategies present day we have shifted from emergency remote teaching to physically distanced learnings online teaching and learning with selected form of physically distanced face-to-face teaching so what is a day in the life of a now virtual vula consultant entail first thing in the morning we log on to a very full mailbox an unpredictable day we clear our mails and log on to our creating tracking system called jira we also log into teams mainly used for internal meetings and communication as well as skype for business with our telephone line rings once we’re logged in we check our calendar for any meetings of the day over and above this we assign queries to each other depending on weekly roster we label queries to allow for future tracking as well as statistics we pride ourselves to responding to queries within our half a day and keep lines of communication open with the user we have a comprehensive list of email response templates all thanks to my colleague des who spend many hours behind the scenes compiling this for us we use this to ensure that there is clear instruction and minimal error on our part i now stop to hand over to my colleague des thanks for listening thanks donna as mentioned i’m des and i work with donna in the learning technologies team together with our colleagues lobabalo and aaron we formed the vula support team led by sam lee pan as donna has outlined our problem solving skills are key in supporting staff and students at the university sometimes we create little screenshots to show users how to do basic vula tasks other times we find that scheduling ms teams one-on-one sessions are very beneficial especially using the nifty screen share feature to solve problems also we simply sometimes use screenshots because that can also reveal the issue and fix the problem over and above our daily tasks we also do the following as a team we create documentation resources help guides screencasts we also test document and report any learning technology software issues often we present our tools at webinar training sessions and we also assist with vula upgrades and quality assurance testing we also provide priority support for online examinations at the university let’s talk about vula usage so the following graphs have been extracted from our department’s 2020 annual report and we thought the information here would be very useful to share due to remote teaching you’ll notice here the vula usage increased from 2019 to 2020.

concurrent hourly users peaked at 9511 in 2020 which was a 33 percent increase compared to the 2019 maximum of 7147 the number of daily users over a 24-hour period peaked at around 21 500  from 20 000 in 2019 now this graph shows that in 2020 vula help requests almost doubled there were 11015 support requests received and resolved versus 6151 support requests in 2019. there were large spikes in volumes from the expected start of the academic year the start of emergency remote teaching in april and the start of the second semester in august in some months this tripled normal volumes and there was effectively no downtime a total of 2386 phone calls were registered in 2020 and so we’ve come to the end of our presentation now we know it sounds like a mouthful but that’s what life is like as a virtual vula consultant complex demanding often requiring multitasking no two days are the same we appreciate you taking the time to listen to us and look forward to connecting with you in the future excellent okay um now let’s see here i’ve got to make sure that i do my uh i’m learning to make sure i’ve got the controls right okay so that was uh donna lewis and desiree mckie from the university of south africa so now let’s go to inge donkervoort in the netherlands uh talking about using 360 images and interactive videos in xerte are you ready to ready to go yes i am can you hear me probably yeah okay thank you martin i will share my screen and i will share myself thank you yes good morning good afternoon good evening my name is inge donkervoort and i’m from the xerte team and we have a few new pages that are really working well in the corona years as we have now and it seems to be that in the next years the um corona and the blended and and hybrid working forms will stay so um i will show you a few pages that could be really useful for example if you have to present a school or a museum or whatever where you can’t visit um and you have a good way to present it in an active way for the ones that doesn’t know xerte is an authoring tool and with xerte you can create media rich interactive highly accessible modules that you can add to your learning environment your website or to send just send a link it’s you can also create scorm packages to add in your learning environment or use lti we use tsugi and it’s also x api enabled so you can track and add the results into your environment or in a learning record store if you want to see more about xerte tomorrow there will be a session about escape rooms with xerte and there’s also a state of the project video i will add this link into the trysakai environment so you have also you can look at it later this is the first based our base page i want to tell you about it’s 360 image and it’s a page uh and it’s really useful for example uh when you uh for a museum of if you have a lot of photographs from a specific place and you want to show them and you can add information to it so if i’m i’m now here and i can just wandering around it’s a bit slow because it’s remote but i can just run around here at this beautiful castle and i can take a look more closer to the castle i also can go on and i come in another environment i can get some information about the river trent and i can also go back into the castle again um here i have some information this is just text and images but i can also add audio and video and other media into it let me see i have to go back here another nice thing you can do with this page is to make it even more playful and interactive you can add locks on specific places so a student or user can’t go in and unless he has the code um so you have to walk around here a bit and then you learn a lot about um king john if we had time enough then i would let you play around yourself but then you get this question and i have to add the password to go on to the next um phase and now you see it’s unlocked and i can go in there so it’s really useful page with really a lot of interactive elements in it and you just need a 360 photograph you can take it with your phone and then add it here so the other page i want to show you is the interactive video it’s a bit similar but it’s also different in this case i don’t add an photograph a 360 photograph but just a video so when i start playing then you see a nice picture of amsterdam and you see here an introduction text and um here below on the i will stop it here below you see the small dots each dot is connecting to a new interactivity and you can also add questions text and other modules into it in this case i have a few text buttons you can also add images in there and this is a question so how many mint windmills did you see at the beginning of the video can someone answer that real quickly in the chat no but i will try it oh that’s a pity it were three uh but almost uh good um then i have a click on continue then the video goes on and then i get another question i can also use icons instead of that you immediately see the question or the text and this is also what you can do this is the same question so i take the wrong answer so two again check okay it’s the wrong answer and now it says okay go back to the beginning and then you can see it so i would go to the end and what i also can do is click the right question and i don’t need to do the whole video and you will see that i will go to here so so this i skipped and now i come to the last action point and it’s already it’s it’s again an icon and in this case it’s a whole new module i can click around and if i want to go on i click just on the play button and then it should disappear but i forgot to let it disappear so this is the interactive video and the media 360 page and we have a lot of other beautiful new pages that you can use in this corona time with a lot of hybrid and blended and online learning that’s really nice and this is all part of xerte right this is all xerte yes and you can even track track the interactive video so you get results also in your environment fabulous outstanding you know you’re getting lots of nice comments in the chat too good deal okay okay thank you very much i appreciate it this is this is marvelous okay boy i hope to see you tomorrow yeah right real quick uh martin a question was asked is um is it easy to use xerte within sakai yes i think so because you can embed it or you can add it with an lti link so i don’t know sakai that well but i think you can really use it with very easy it’s it’s a good question and one that i need to dig into too i mean i sort of have the same questioning and so that’s yeah thank you yeah try it please do and let me know and or share a screen video so i can share it in the community again okay cool good deal all right well being the time master that i am i’m i’m gonna move on here so our our next we’re now going to canada to jacques raynauld good friend of mine uh speeding up grading with karuta 3.

0 dashboards new karuta 3. 0 so uh jacques are you ready to take it away yes i need to share my screen let me make you presenter here yeah okay you should now be the presenter and so you should be able to do that okay on my screen um can you see that it’s coming yep okay you got it go for it thanks martin welcome everyone i’m going to talk about grading and about speeding up grading with karuta 3. 0 dashboard so have you done some grading recently i’m not sure because we are sort of technical people but i’ve done some pretty much grading in the past and i can tell you that grading is really important especially online and especially during this pandemic i mean you have to sort of help students in through their learning process but grading can be a challenge you have to click scroll search copy consult rubrics whatever communicate the result to students not not that easy and karuta has a very uh interesting new feature called well it’s a dashboard that can really streamline the grading process uh through reports reports are which create customized table from elements in a portfolio identified by cement intact so you can have all sorts of portfolio i want to be large with portfolio it can be capstone project internship carrier center sort of things rubrics type and then from from the students you can sort of have a report and create those very specialized dashboard for for instructor so i’m going to move on to a student portfolio i’m going to click on skills these are broad skills that the students should develop like working in an involving digital environment i’m going to click here there are two specific skills that the student has to sort of work on it to sort of document um he has to put evidence here self-evaluate here but of course instructor evaluation will be very useful either by evaluation or by comment so this is uh a student has to do that for all the um the skills and uh there are only two here but obviously there could be a lot more and the faculty the instructor has to grade that so i’m going to move on to the instructor portfolio and especially on my student which is the the sort of dashboard that the karuta can create using a very straightforward language and there’s a here you you will find all the skills of the student myself one student and then another student and another student so it’s very easy to sort of act accessed and what’s amazing is we have a feature called uh overview and if i click on overview i’m going to the the instructor can see the actual page the student page that i show you before and and of course what’s missing and is the instructor evaluation so it’s very easy for an instructor to sort of survey what students have done and then you can check how many documents have been uploaded you can check the self-assessment by student and the the instructor can evaluate what student has done and he can even write comments and i’m going to write the very small write comments here so and if i look back at the page of my student before well of course um uh the grading appeared and uh and i can move on to the to the next um to the next skill and eventually to the next student so of course this is a a report that has been tailored to this portfolio but of course you can make it for any kind of learning and project as i said capstone internship whatever in karuta you can obviously create special report for if you want to download the the results and it’s easy to sort of relate the evaluation that i put like excellent good and whatever in terms of numbers and these are the skills c comp c1 c2 c3 c4 it’s adjusted demo and i can get that and you can click on here and you will get an excel file that you can upload in whatever learning and mirror an environment you have so this is kind of exciting and i think we can really improve both student feedback and also teacher work and if you want to have a look at karutaproject.

org you can get you can get all the information you need about that and there’s a small video about that if you want to go if you want to review that thanks jacques i hear your timer going off just as my timer went off yeah i put the time for make sure that i i didn’t go over thanks good man good man thank you very much jacques and i will point out to people that the um we’ve got the public chat going of course but we also have the shared notes in bigbluebutton if you have specific questions then that’s a good place that you can add those too so i’m going to take control back um and go on to our next one we’re now moving from um from canada over to scotland to my new friend duncan macgruer and duncan are you ready to take it away sir i am thank you martin yes there is in there um thanks very much for giving me some time to speak and just introduce um our uh installation of uportal at the university of edinburgh called MyEd i’m not so brave as inga and um and jacques and there’ll be no live demo here sorry about that one and because i fear martin’s clock i’m going to try and rattle through this just as quickly as i can and so just to say that you know our uportal installation called MyEd uh we’re trying to meet some clear organizational challenges here so the university of edinburgh is big and it’s devolved and it’s weird so we’re trying to say there’s no one answer to anything even if you asked how should i matriculate or you know how should i do one thing there’s there’s many different answers so we’re trying to cut through uh difficulties in the organization um and we also have a diversity of communications channels it’s very noisy sometimes difficult to know what’s important to do in your day and the university is also good at creating its own acronyms so acronym heavy and understanding light um this is a lot of people’s first experience of the institution so what we’re trying to do is make it easy for them to try and try and fit in with our culture by guiding them through what they should be doing exactly with their day we know though that people gravitate towards easy and familiar so we’re trying to meet those kind of user expectations as well so we have my ed is our portal solution um lets people manage their day so simplify some of those key tasks they’ve got to do to to register for courses that is to matriculate um to get their card to get into the virtual learning environment to look at their records to get into the calendar and email and one of the reasons we really love using a portal for this is that it’s got good interoperability with some of the things that we’re using so with our virtual learning environments with our email calendar solutions with our library there’s lots of great ways of doing this within the system um another thing is we’re trying to provide people personalized experiences as well so we know that they feel more welcomed our organization when we understand what they’re trying to do um and one of the advantages here we know who you are that sounds kind of creepy but what we do is try and sort of take the information we know about you to try and streamline your life to actually to provide the things that are the most use uh to you um the way we organize our portal is that uportal runs kind of in the background it’s the back end there so it’s setting things like permissions and so on um again one of the reasons we like using uportal for this is it provides what we need it doesn’t bring along a load of junk that we don’t it’s really easy to to get up and running for us we then have a react so this is a javascript framework that’s running the the front bit that you see so that we can personalize it to our campus and try and make it a seamless experience as people move between our web and portal presences we’re still working beyond that um we have a mega menu so as you can see in the right hand screenshot here we have a large menu along the top of the screen that allows people to look through categories of tasks and tools and information they need to manage the day some of those links take you out directly to a service so where we haven’t integrated it where there’s an expectation that people will understand what they’re doing in that destination service and it’s a congruent experience it links out to them but in some of them we’ve tried to integrate it in so that people who you know don’t have a great experience of using virtual classroom software or a great experience of doing a specific task can actually manage it within a portal we bring the most important elements directly to to them um at the risk of being self-serving i’ve just done a presentation in one of the breakout rooms about our communications options here so i’ll just kind of refer everyone to the the recording of that but what we have is communication options to bring either personalized or campus-wide communications to people that need it so for high impact and important communications we can bring these easily to people um through another one of our open source apereo programs called fiosan we bring notifications in of uh individual important things that people want to to see and do so tasks that they need to perform um and leaning heavily on some work that was done by the um the uk government digital service so the gds the kind of a gold standard of presenting these things and we’ve also established an open and transparent road map of the things that are are next for us so we can build organizational understanding of what we are trying to do and to try and get more people to buy into that idea to get into the ecosystem you can have a look at this one if you want to but we are trying to create deeper and better personalization through relevant and timely access to tools we want things to be accessible so we’re looking at how these things display on a mobile have we got that exactly right and actually we have a student working with us over the summer sioned who’s in the room um who we’ve let list on the analytics of this one to try and understand how people are using that and we’ll publish those results when they come up and we’re supporting communities so again we’re working with the guys at unicon um benito and chris so i think are in amongst here um about bringing fiosan that’s our notification service trying to bring that to some some greater maturity and we’re running a set of technical upgrades so we’re updating your portal updating react and we’re also looking at how google analytics the next version of google analytics is going to work for us all of which you can have a look at in a roadmap if you care to be interested you want to read about any of that i’ve got it in blog format and that is me button thank you very much and i’m looking at the clock going oh dear this is going so fast so i’m going to wilma without further ado i’m going to turn it over to florida to to wilma uh who’s with apereo and with longsight and yep there’s my timer so okay you can hear me now right yes we can go for it okay okay so um what i’m going to talk to you guys about today is a um it’s a technique for groups so a lot of um online learning has moved um you know online sort of by by no fault of its own with the pandemic um so uh we expect that these trends will continue so there’s gonna be a lot more of online in the future um now that people have kind of gotten their feet wet and so you might be looking for ways to create some community or do some collaborative projects so what i’m going to show you today is a skills mapping activity it’s a an activity that can really be tailored to any kind of group context so it’s great as like a team building activity or an ice breaking activity if you have small groups working together in a class it helps individual team members visualize their contributions and it also helps groups figure out where they might have um strengths and where they might need some additional assistance to kind of round out their expertise on the team so um the activity is not oops it’s not necessarily sakai specific i do have it set up in sakai just as an illustration so let me show you um what i’ve done and i have this in the assignment tool in sakai because i wanted to um to use assignments to make it a graded activity although you could do this in a number of different ways you could put it in lessons you could just make it an ungraded thing that you send out to students in my sample here i’ve i’ve set it around multiple intelligences i don’t know if you’re familiar with gartner’s theory of multiple intelligences where people have things like visual or kinesthetic or spatial strengths that you know kind of determine how they interact best and how they can best present or retain information so anyway it’s a good way to um to get groups who don’t know each other um kind of more familiar with how their team members prefer to interact and maybe the types of strengths that they might have to bring to a team project so i’ve set it up with groups um and the reason i did three groups even though i’m using the group um tool is because i have three different spreadsheets that they’re going to um and but i do want to collect the submissions as one submission per group so i’ve released each of these to three separate groups and um and they’re all as a single activity so let me just show you what this looks like it’s a two-part exercise so this is the instructions that i have in sakai but the bulk of the work happens in google which is why i’m saying that it’s not necessarily sakai specific it could be used in any learning management system or even outside of a learning management system so i’m going to scrunch this down a little bit or actually zoom out a little bit so you can see it a little bit better so this spreadsheet is set up um to automatically create these charts down here it’s like a little radar graph chart in google and the student would go through these are some sample students that i have in here and self-evaluate they would put in their own numbers on a range of one to five of how strong they feel in any of these you know multiple intelligence fields so for example a visual spatial there’s a 3 in here let’s say i change that to a 5 my graph down here will update and so you’ll see that based on an individual person’s strengths the shape is going to change um so it might be you know very spiky in one area if they’re really strong in one thing but don’t have much experience in the rest or it might be more rounded if it’s somebody who’s kind of a master of all uh techniques so the activity asks users to rate themselves in their current you know like today and then how they hope to be in the future at some future date maybe you give them a deadline maybe this is something that you just ask them to non-specified future day where they would like to to basically strengthen their skills um and you have all of the group members do this so each group member has you know the same kind of setup and they go through individually in part one to do this part of the activity and then for the second part there’s another tab here in this spreadsheet where they paste in the numbers for their current state so you’ve got all three or i’m sorry all four sample students across here at the top with their um various numbers and it draws on this kind of collective graph let me zoom in a little bit so you can see it a little bit better so the colors are um specific to the user up here and you can see how the group as a whole um how their strengths map to each other so you can see that even though um you know this person over here and kind of the orange is stronger and interpersonal and interpersonal um the there’s somebody else over here the purple that’s better in logical mathematical body bodily kinesthetic and they kind of balance each other out so that’s where the the title of this presentation comes is the shape of the group and so you can also have um as a kind of a self-reflective activity have the people in the group um work together to to look at this and see you know where their gaps exist where they’ve identified strengths as a group and then you can have them also look at their future state to see are they more well-rounded at that point are there any remaining gaps um so it’s a really nice activity for getting people thinking about group dynamics um in a constructive way that they can then um use as they work together on collaborative projects within the course so um that let me go to my last slide um tell us where yeah so i do have a copy of this it’s for a blank copy of this worksheet and google it’s it’s open to anybody to edit so if you’re going to use it make a copy for yourself first um but i this bitly will take you to the uh the google sheet and you can copy that and use it um in your own classes so i hope you find some use for it if you have any questions let me know what what a nice uh what a nice combination of things we’ve talked about here in the lightning talks today we are very very tight on time folks so i’m going to say that this has been a very illuminating and a lot of fun but before i let you go let me also say that there are a few slots open later on during the conference for some more lightning talks so now that you’ve seen what the format looks like and you’ve got an idea let us know let jenn or kathy know and they’ll get you scheduled in uh but thanks everyone for being here this has been fabulous off you go to your next session it’s a whirlwind lightning talk.